Sending Materials Guide

The following is a helpful guide that authors should review when submitting book materials to White Mane.


We recommend your manuscript be saved as the Rich Text Format (.rtf) file type because it universally preserves formatting across different platforms. Most word processors are capable of saving in Rich Text Format.

The following word processor file formats are also acceptable:

  • Microsoft Word (.doc, .docx)
  • PDF (Portable Document Format) (.pdf)
  • Plain Text (.txt)


Fonts come in a few different formats: TrueType (.ttf), OpenType (.otf), or Postscript Type 1 (.pfm, .pfb, .afm). TrueType is the most commonly used.

If you used default fonts that came with programs such as Microsoft Word then it's not necessary to send these fonts. If you used some fonts from other sources then you may be required to send them to us. Names of commonly used and well-known fonts include: Arial, Comic Sans, Courier, Helvetica, Lucida (Bright, Grande, or Sans), Times, Times New Roman, or Verdana.


Whether you are scanning or supplying your own digital images it is best to save them in the TIFF (.tif) format. This image format will preserve the color and sharpness of your pictures. File formats like GIF (.gif) or JPEG (.jpg) use image compression techniques to reduce the size of the image file. This makes GIFs and JPEGs perfect for sending over the Internet or viewing on a screen. However when printing on paper, the picture's color and resolution can be severely distorted.

White Mane strongly advises against taking images from a website for use in your book unless you can verify the dimensions and resolution. Most GIFs or JPEGs are saved at 72 dpi (dots per inch) resolution. They are intended for screen viewing and will look fine on your monitor, but this does not mean it will print fantastic on paper! In fact, 72 dpi images seldom ever print as intended on paper and will often look terrible. Unless your 72 dpi image is over 3000x3000 pixels in dimension, try to avoid sending low-quality images.

For example, look closely at the two images below:

Low resolution


What a typical 72 dpi image taken from the Internet looks like when printed on paper.

High resolution


What a 300 dpi image scanned from its original looks like when printed on paper.

If you are scanning your photographs using an image scanner:

Always scan your images with a resolution set to 300 dpi (or higher) at the final dimensions you intend to use them. Your colors and sharpness will always look vibrant and smooth.

If you are sending photographs imported from a digital camera:

Images taken from a digital camera should work fine even if they are JPEG format. The quality of JPEG images taken from most digital cameras are much better than typical JPEGs found on the Internet. You may have to reduce the size (physical dimensions) of the photograph though, as it may come out too large for view on a monitor.

Other tips about images:

  • DO NOT resample a native 72 dpi image up to 300 dpi! This will only make the image quality worse.
  • DO NOT scan an image at 300 dpi and enlarge it further! The file size will be enormous and unnecessary.

Digital Media Storage

When the time comes to submit images, sending media to White Mane can be done via a few different methods.

White Mane Upload

If you have a book pending with us, just ask and we'll provide a means for you to upload your files directly to us.

Other Online Cloud Storage

Many online cloud-based services are available which provide public file sharing access (for example Dropbox, Amazon S3, OneDrive, Google Drive, iCloud, etc.) If you use one of these services and are able to share files publicly, we ask you provide a link to us where your files can be accessed.

USB flash storage

USB flash storage is small, high-capacity and relatively cheap. Typical capacity ranges from 4 GB to 32 GB today. You can easily save a large amount of documents or images onto a single USB flash storage device (also referred to as "thumb drives" or "thumb sticks").


The most common form of media to save documents or images on are CDs and/or DVDs. Commonly referred to as CD-R (CD Recordable), CD-RW (CD Rewritable), as well as DVD-R or DVD-RW. Most computers can easily "burn" CDs or DVDs. The CD is probably the most affordable medium. DVDs are much higher capacity discs (4.7 GB, 8.5 GB or 9.4 GB) than CDs (700 MB).